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Policies and Procedures


AUTHORITY: 6.0416 The Strategic Planning Committee shall identify issues related to the goals and objectives of the Society, develop action plans for addressing those issue and make appropriate recommendations to the Board of Governors. The Committee shall consist of the president-elect who will be the chair, a past president and at least two other members of the Society.


PRINCIPLE: Strategic planning determines where UPMASA is going over the next year or more, and how it’s going to get there. Typically, the process is organization-wide, or focused on a major function. A strategic plan develops a clear statement of UPMASA’s mission and vision, identifies a set of goals and objectives and formulates key strategies that address those factors that are essential to UPMASA’s success. Key strategies also indicate the major undertakings that will reposition UPMASA for the future.


COMPOSITION: The President-Elect, one past president, and at leasttwo other members of UPMASA chosen by the President-Elect are members of this committee. The President-Elect is the Chair of the STRATEGIC PLANNING COMMITTEE.  The term of all members of the

STRATEGIC PLANNING COMMITTEE is co-terminus with the term of the current President which is 2 years.


MEETINGS: The Constitution and Bylaws of UPMASA governs all standing committee meetings. To wit: 7.0302 All standing and special committees of the Society shall hold at least one meeting each calendar year at the call of the committee chair.

7.0303 A majority of the members of any standing or special committee of the Society shall constitute a quorum at any meeting of the committee.

7.04 Notice of meetings of the Society, Board of Governors, or any standing or special committee shall be deemed to have been delivered if given orally, by telephone, mail electronic mail or telegram. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail, addressed to a member at the address appearing in the records of the Society. 7.05 Parliamentary Procedures: Robert’s Rules of Order, Revised, shall govern all meetings of the Society, the Board of Governors, and the Standing and Special Committees.

A copy of the minutes of the meetings of the committees shall be transmitted to the Secretary and President of the Society in a timely manner.


REPORTS: Interim reports by the STRATEGIC PLANNING COMMITTEEare given at the Fall and Winter meeting of UPMASA, and a Yearly Report is given at the Annual Grand Conference during the summer.



1. Strategic planning is triggered when issues arise during the normal course of business by UPMASA which may not have been encountered in the past in the collective experience of UPMASA, and needs to be addressed with a coherent, consistent policy looking forward in the future. This may also occur when reviews are made by standing or ad hoc committees to their Policies and Procedures.

2. A review of the goals and mission of UPMASA is revisited and discussed in relation to the new issue(s) or situations, and strategies are considered, along with alternatives. Information gathering is also done during this discussion phase, so that the STRATEGIC PLANNING COMMITTEE is well informed about every aspect.

3. After thorough deliberation of every facet of the issue, the STRATEGIC PLANNING COMMITTEE will present their recommendation to the Board of Governors. The Board of Governors will determine the final strategy of UPMASA

4. A draft of the planning document, which includes updated mission, vision, and values, and also finalized strategic issues, goals, strategies is prepared as needed. This document is distributed before the next meeting of the BOG.


5. The document is authorized by the Board of Governors after discussion during a regular board meeting.


6. The Board of Governors may take this document and establish a yearly operating plan which details what strategies will be implemented over the next year, who will do them, and by when.





Approved by BOG October 16, 2011

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